Riverside House — sample record pack
18 Riverside Walk, London, SE1 2AB · Two-storey office (fictional sample)
Snapshot: 11 October 2026 · 5 activity records · 2 open actions
All sample activity dates
Check and activity records
Activity and recording dates are separate. Original results are retained even after a linked action is resolved.
Monthly functional check — Satisfactory
- Activity date
- 7 Oct 2026
- Recorded
- 7 Oct 2026, 09:18
- Topic
- Emergency lighting
- Performed by
- Alex Morgan
- Recorded by
- Alex Morgan
Original notes
All listed luminaires operated during the functional test. Normal supply restored.
Condition and closing check — Issue found
- Activity date
- 3 Oct 2026
- Recorded
- 3 Oct 2026, 16:42
- Topic
- Fire doors
- Performed by
- Jordan Lee
- Recorded by
- Jordan Lee
Original notes
First-floor corridor door did not consistently latch. Linked action remains open; responsible contact informed.
Weekly test — Satisfactory
- Activity date
- 30 Sep 2026
- Recorded
- 30 Sep 2026, 10:11
- Topic
- Fire alarm
- Performed by
- Alex Morgan
- Recorded by
- Alex Morgan
Original notes
MCP 02 tested. Alarm audible in the occupied areas and panel reset normally.
Routine inspection — Satisfactory
- Activity date
- 24 Sep 2026
- Recorded
- 25 Sep 2026, 08:05
- Topic
- Escape routes
- Performed by
- Jordan Lee
- Recorded by
- Alex Morgan
Original notes
Routes and final exits clear. Alex entered Jordan’s check the following morning; activity and recording dates retained separately.
Repair evidence and action closure — Issue resolved
- Activity date
- 19 Sep 2026
- Recorded
- 19 Sep 2026, 14:31
- Topic
- Extinguishers
- Performed by
- Alex Morgan
- Recorded by
- Alex Morgan
Original notes
Missing extinguisher location sign replaced. Original fault from 17 September and closure evidence retained.
Faults and remedial actions — all dates
Open, resolved and archived actions are included. Closure and archiving never erase the original fault.
Review first-floor corridor fire door — OPEN
- Source
- Fire-door check · 3 October
- Owner
- Jordan Lee
- Target / completion
- 14 October 2026
Door does not consistently latch from a partially open position. Arrange competent inspection and keep the responsible contact informed.
- 3 October: issue recorded and assigned to Jordan Lee.
- 4 October: responsible contact informed; competent inspection requested.
- Action remains open. No repair or resolution has been recorded.
Replace missing extinguisher location sign — Resolved
- Source
- Extinguisher check · 17 September
- Owner
- Alex Morgan
- Target / completion
- Completed 19 September
- Evidence
- Extinguisher sign replacement evidence
Replacement sign fitted and photographed. Original fault retained alongside closure evidence.
- 17 September: missing sign recorded during the visual check.
- 19 September: replacement fitted by Alex Morgan; sample evidence attached.
- 19 September: action marked resolved. Original fault remains in the history.
Review alarm zone chart after office changes — OPEN
- Source
- Premises review · 10 September
- Owner
- Alex Morgan
- Target / completion
- 18 October 2026
Confirm the chart reflects the altered first-floor meeting rooms.
- 10 September: review requested following changes to the office layout.
- Awaiting an update from the named owner.
Current check schedule
- Weekly fire-alarm test — Weekly; Overdue by 2 days; assigned to Alex Morgan
- Escape routes and final exits — Daily while occupied; Due tomorrow; assigned to Jordan Lee
- Monthly emergency-lighting check — Monthly; Due 16 October; assigned to Alex Morgan
- Visual extinguisher check — Monthly; Due 22 October; assigned to Alex Morgan
- Fire-door condition check — Monthly in this sample; Due 1 November; assigned to Jordan Lee
- Evacuation drill — 6 monthly in this sample; Due 8 December; assigned to Alex Morgan
- Staff refresher training — Not confirmed; Schedule needs review; assigned to Alex Morgan
Supporting evidence manifest
Files are referenced, not embedded in this pack. Initial references are fictional; browser-added test files can be downloaded separately from Documents.
- Fire risk assessment — Riverside House — Assessment, 12 March 2026, PDF
- Fire-alarm service certificate — Certificate, 18 August 2026, PDF
- Emergency-lighting service report — Certificate, 6 June 2026, PDF
- Extinguisher sign replacement evidence — Evidence, 19 September 2026, JPG